Queen Anne Elementary

Queen Anne
Elementary
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Queen Anne Elementary School/Resources/Family Handbook

Family Handbook

Queen Anne Elementary Student Handbook

Dan Warren, Principal
Karen Alvarez, Secretary
Melissa Carroll, Office Assistant
Main Office Phone – 206-252-2480
Main Office Fax – 206-252-2481 
Office Hours are from 7:00 a.m. until 3:00 p.m.

QAE Daily Life

Social and Emotional Learning is a foundation of Daily Life at QAE. Our staff are trained in Positive Discipline. From the playground to the classroom, our students are always employing a variety of practices and strategies to problem solve, advocate for themselves and their peers, and successfully navigate both big and small problems.

School Bell Times

2024-2025 School Year: 7:55 a.m. – 2:25 p.m.

Drop-Off Procedure

Students should arrive at school prior to 7:50 a.m. Children may be dropped off at school as early as 7:30 a.m. Playground supervision and breakfast (served in the cafeteria) begins at 7:30 a.m. Students line up behind a cone on the playground displayed with their teacher’s name. Their teacher will escort students into the building at 7:55.

For Student Safety & to Avoid Parking Tickets

> Do not block or park within 20’ of crosswalks
> Do not park within 30’ of intersections
The Bus Zone is located on Bigelow Ave between Boston & Crockett. The bus zone is a No Parking Zone from 7:00 a.m. – 9:00 a.m. and 1:00 p.m. – 3:00 p.m.
Please do not block our neighbors’ driveways or double park.

Pick-Up Procedure

At the 2:25 p.m. dismissal bell, teachers will escort their students to the playground. Please pick up non-bussed students immediately after school by being on site no later than 2:25 p.m. If you are late, your child will be taken to the school office to wait. Please be prompt; our office staff cannot provide childcare.

Buses depart QAE at 2:25 p.m. Students are escorted to the bus by a staff member. At the beginning of the school year, teachers and staff will assist all students until they are familiar with the routine.

Drop Off and Pick Up Zone on 4th Avenue:

Drivers come to a full stop in the drop off zone before children leave the vehicle.
Drivers stay in their vehicle as children exit the car.
Children exit and enter the vehicle from the sidewalk side only.
To be safe and efficient, children keep belongings with them in the back seat at all times, not in the trunk. Please do not park in the parking lot. These spaces are needed for staff.

Pick-Up or Bus Change

Contact the office before 1:30 p.m.; to help our office staff communicate changes to staff. Calls after 1:30 p.m. may not be delivered to the teacher in time. We encourage you to meet other parents and use the classroom directory to help with any end of day delays or changes.

Bus Change (Temporary)

Temporary changes in bus routines are allowed if parents/guardians send a note to school with child on the day the change is requested. Please include the following information:

  • Students name and room number or teacher’s name.
  • Number of your child’s regular bus route and stop.
  • The change you are requesting (e.g. to go home with Robert Louis Stevenson on Bus#123).
  • The day(s) the change should be in effect.

Health Information

Our school nurse, Kim Chin, is here every Tuesday and every other Monday.

>> Medications

Any medication, including over the counter drugs, cannot be administered without a Medication At School form, signed by the health provider and you. This form is also available in the QAE office. Medication must be in the original container with the prescription label attached.

>> In Case of Illness

We will call all of the numbers you provide on the emergency card if your child becomes ill at school. Please make sure to give emergency numbers of family/friends who can pick up your child during the day. If your child has been ill during the night you may wish to consider keeping him/her at home the next day. Children who have vomited or have a fever must stay home until 24 hours has passed since the symptoms stopped. While we will love and care for your child at all times we likely cannot give your child the special care needed when she/he does not feel well.

Supply & Technology Fee

Some schools send a list of items for families to procure. Instead of having each family shop for items, we ask families to donate $65 per student. This allows our school and teachers to purchase items in bulk, reducing the cost and extending our purchasing dollars. The only thing your child will need for school supplies will be a backpack.

Note: If you are not able to pay the full amount, please give what you can. If you can give more it will be appreciated. Please direct any questions about School Fees to the Main Office. If your student qualifies for Free and Reduced Lunch, these fees are waived.

“Other” School Supplies

Donations of Paper towels, Kleenex, zip-locks, wipes and hand sanitizer are always welcome.

Teacher Wish Lists

Many of our teachers have a wish lists for classroom materials such as books, materials related to special projects, or other supplies or items your child’s teacher feel will enhance the classroom and learning environment.

Communications

The home-school connection is very important to us! We use paper, email, and telephone calls to communicate school news, classroom news and specials events to our families.

Orange Folders

Each child is given an orange Queen Anne Elementary folder. This folder should be brought to and from school every day. It is a valuable tool for parent/teacher communications throughout the year. You will be asked to check your child’s orange folder each night for important notes, school assignments, newsletters and school work. If you need to send something (notes, permission slips, homework, checks) please use the folder; your child’s teacher will check them every day.

Website, Website, Newsletter, Social Media

The Queen Anne Elementary PTSA provides several ways for parents to keep informed about school news and events.

School Newsletter, “ The Rocket Reader”
Social Media:  Facebook and  Twitter

School Messenger

SPS has a “School Messenger” system that is used centrally to announce closures, in-service days, holidays and other special events. It can also be used by QAE administration / staff for special announcements by voice and email. Please make sure your phone numbers are current and report any changes to our school office for entry into the database.

Homework

Your child’s teacher will share their homework policy with you and post it on their website.

Snacks

Each classroom has mid-morning snack. Some teachers set up a snack schedule for parents to contribute snacks, some teachers have families send a snack each day. Your student’s teacher will communicate this information to you.

No sugar or low-sugar snacks are preferred. When contributing snacks to the classroom, please avoid items with peanuts or tree nuts.

Celebrating Birthdays

Birthdays are celebrated in many ways at Queen Anne Elementary. Staff and student birthdays are announced in our classrooms and there are several ways student birthdays are celebrated meaningfully. In some classrooms students are encouraged to bring a favorite book to share as a gift for the classroom and others have similar quiet ceremonies that honor a special day for each child.

Volunteering at Queen Anne Elementary

“We Learn Everywhere, We Learn Together” is one of our school pillars. We know how important it is that parents, guardians and extended family members get involved in their child’s academic life! We look forward to having you volunteer with us.

Interested in Volunteering? Please visit our  volunteer pages.

The Cafeteria

SPS Culinary Services


Meals, Times and Payment
School Menus

Breakfast is served from 8:25 a.m. to 8:50 a.m. daily.
Our cafeteria offers a hot meal service and a la carte lunch option.
Your child may bring a meal from home or buy lunch or milk only.

Meal Cost:
Breakfast: $2.25
Lunch: $3.25
Milk/Juice: $0.50
Soy Milk: $0.75

Payments


Each child will be assigned a PIN (Personal Information Number) during the first week of school that is linked to an individual debit account. If you would like your student to be able to purchase beverages or food at school, you may make a deposit into your child’s meal account by submitting cash, check or money order (payable to Child Nutrition Services) to the Cafeteria Manager at QAE. You may pay in person (by going to the cafeteria) or send payment in your child’s orange folder. Student meals can be paid for with a credit card online at MySchoolBucks, effective Aug. 7.

Free or Reduced Meals

Before school starts in the fall all families will receive a form from the Seattle School District’s Child Nutrition Services that outlines how to apply for free or reduced lunch prices. These forms must be mailed back as soon as possible. We want every child to have a healthy breakfast and lunch every day! Additional forms will be available in the School Office or online on the  SPS Free or Reduced Meals page. If you are not sure if you qualify or if you choose not to take advantage of the free or reduced meals we encourage you to complete the paperwork to apply as it has a positive impact on our school budget. The information is always confidential.

Lunchroom Supervision

Our staff supervise the lunchroom. During the first two weeks of school we would love to have volunteers help students, particularly helping kindergartners. Students often need help opening items in their lunch. Together we take care to help our newest students learn to navigate and feel at ease in our very busy cafeteria.

To volunteer, please contact our Parent Volunteer Coordinators at qaeptsa.parent.volunteer.coord@gmail.com

Lunchroom Visitors

We encourage parents, guardians, siblings and extended family members to join students for lunch or breakfast. We do ask that you hold off visiting your child until after the third week of school. This will give your child time to get comfortable enough to be able to teach you all the lunchroom procedures and expectations. You may bring your own meal or purchase one at school. Don’t forget to sign in at the front office.

Seattle Public Schools: General Information

Website

The SPS Website has been changed and enhanced significantly over the last year. It is generally much easier to find what you need and navigate through the site. You will find very useful information there and we recommend visiting the site to familiarize yourself with it. The first place to visit is  The Source.

Calendar

The Seattle Public Schools Calendar has event and other helpful information for families. It includes holidays, teacher in-service days, beginning and end of year information and general district events. We recommend adding important dates to your personal calendars.

Emergency Closure

School closure takes place only during extraordinary circumstances (e.g. weather related). Notice of a closure will be communicated through local TV and radio and School Messenger, the auto-dial system. When school is cancelled during the day, QAE staff will make sure all students have satisfactory transportation and supervision at home before dismissing them from school. Please indicate on the Emergency Contact Sheet the names of those you authorize to receive your children.

Attendance

Attendance is taken at the start of each day. Please call the school office 206-252-2480 to notify us if your child will be absent. If your student is absent and we have not been notified, the school office will call you to verify that your student is at home.

Below is a list of excused absences:

  • Personal illness
  • Family illness
  • Death in the family
  • Religious holiday

By law, RCW 28A.225.010, your failure to report absences on a regular basis will require legal proceedings. If your child has two unexcused absences you will be notified by letter. If there are more than 3 unexcused absences, the principal will notify you by phone. You will then need to attend a conference with the Principal and together we will develop an Attendance Agreement.

Chronic absenteeism due to illness must be documented by your family physician so that our nurse and Principal can develop a home study program for your child.

Prompt arrival at school is expected of all students. Any child who arrives after 7:55 a.m. (late bell) will be considered late. Chronic late arrivals will prompt a call from the Principal to arrange a conference. Together we will develop a plan to help your child be in the learning environment more consistently.

SPS Code of Conduct  (Seattle Public School-District Policy)

To ensure the safety of your child, please review the following safe travel requirements. On the bus, your child should:

  1. Ride their assigned bus and leave the bus at their assigned stop unless given written permission to do otherwise.
  2. Talk quietly with the closest seat neighbor and stay seated until exiting the bus.
  3. Obey the bus driver in a courteous manner.
  4. Avoid loud behavior, teasing, eating, name-calling, and throwing objects on/off the bus.
  5. Keep bodies inside the bus.
  6. After exiting the bus, look both ways after the driver puts out the STOP bar and if you must cross the street, cross in front of the bus.

When Children Need Reminders About Bus Behaviors

If children cause an unsafe bus ride, the driver will write up the problem. Copies are distributed to the Office of Transportation, parents/guardians and the Principal. After the first warning the Principal will confer with your child and notify you by phone. If the unsafe behavior persists, the Principal or Office of Transportation may suspend your child from the bus as a warning.

Zero-Tolerance Behavior on the Bus (Seattle Public School District Policy)

Fighting on the bus; disruptive behavior. Consequences: 1-5 DAY suspension off bus. Throwing objects on/off the bus; getting out of seat. Consequences: Warning; 1-5 DAY suspension off bus.

Our Schools Protect Students from Harassment, Intimidation, and Bullying (HIB)

Schools are meant to be safe and inclusive environments where all students are protected from Harassment, Intimidation, and Bullying (HIB), including in the classroom, on the school bus, in school sports, and during other school activities. This section defines HIB, explains what to do when you see or experience it, and our school’s process for responding to it.

What is HIB?

State law defines HIB in RCW 28A.600.477(5)(b)(i) as “any intentional electronic, written, verbal, or physical act including, but not limited to, one shown to be motivated by any characteristic in RCW 28A.640.010 and 28A.642.010 (discrimination based on a protected class) or other distinguishing characteristics, when the intentional electronic, written, verbal, or physical act:

(A) Physically harms a student or damages the student’s property;

(B) Has the effect of substantially interfering with a student’s education;

(C) Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or

(D) Has the effect of substantially disrupting the orderly operation of the school”

HIB may involve an observed or perceived power imbalance and is repeated multiple times or is highly likely to be repeated. HIB is not allowed, by law, in our schools.

How can I make a report or complaint about HIB?

Talk to any school staff member (consider starting with whoever you are most comfortable with!). You may use our district’s reporting form to share concerns about HIB (Form) but reports about HIB can be made in writing or verbally. Your report can be made anonymously, if you are uncomfortable revealing your identity, or confidentially if you prefer it not be shared with other students involved with the report. No disciplinary action will be taken against another student based solely on an anonymous or confidential report.

If a staff member is notified of, observes, overhears, or otherwise witnesses HIB, they must take prompt and appropriate action to stop the HIB behavior and to prevent it from happening again. Our district also has a HIB Compliance Officer (Natasha Roberts, oscr@seattleschools.org ) that supports prevention and response to HIB.

What happens after I make a report about HIB?

If you report HIB, school staff must attempt to resolve the concerns. If the concerns are resolved, then no further action may be necessary. However, if you feel that you or someone you know is the victim of unresolved, severe, or persistent HIB that requires further investigation and action, then you should request an official HIB investigation.

Also, the school must take actions to ensure that those who report HIB don’t experience retaliation.

What is the investigation process?

When you report a complaint, the HIB Compliance Officer or staff member leading the investigation must notify the families of the students involved with the complaint and must make sure a prompt and thorough investigation takes place. The investigation must be completed within 5 school days, unless you agree on a different timeline. If your complaint involves circumstances that require a longer investigation, the district will notify you with the anticipated date for their response.

When the investigation is complete, the HIB Compliance Officer or the staff member leading the investigation must provide you with the outcomes of the investigation within 2 school days. This response should include:

  • A summary of the results of the investigation
  • A determination of whether the HIB is substantiated
  • Any corrective measures or remedies needed
  • Clear information about how you can appeal the decision

What are the next steps if I disagree with the outcome?

For the student designated as the “targeted student” in a complaint:

If you do not agree with the school district’s decision, you may appeal the decision and include any additional information regarding the complaint to the superintendent, or the person assigned to lead the appeal, and then to the school board.

For the student designated as the “aggressor” in a complaint:

A student found to be an “aggressor” in a HIB complaint may not appeal the decision of a HIB investigation. They can, however, appeal corrective actions that result from the findings of the HIB investigation.

For more information about the HIB complaint process, including important timelines, please see the district’s HIB webpage or the district’s HIB Policy [3207] and Procedure [3207P].

Our School Stands Against Discrimination

Discrimination can happen when someone is treated differently or unfairly because they are part of a protected class, including their race, ethnicity, color, national origin, immigration or citizenship status, sex, gender identity, gender expression, sexual orientation, homelessness, religion, creed, disability, neurodivergence, use of a service animal, or veteran or military status.

What is discriminatory harassment?

Discriminatory harassment can include teasing and name-calling; graphic and written statements; or other conduct that may be physically threatening, harmful, or humiliating. Discriminatory harassment happens when the conduct is based on a student’s protected class and is serious enough to create a hostile environment. A hostile environment is created when conduct is so severe, pervasive, or persistent that it limits a student’s ability to participate in, or benefit from, the school’s services, activities, or opportunities.

Review the district’s Nondiscrimination Policy 3210 and Procedure 3210SP

What is sexual harassment?

Sexual harassment is any unwelcome conduct or communication that is sexual in nature and substantially interferes with a student’s educational performance or creates an intimidating or hostile environment. Sexual harassment can also occur when a student is led to believe they must submit to unwelcome sexual conduct or communication to gain something in return, such as a grade or a place on a sports team.

Examples of sexual harassment can include pressuring a person for sexual actions or favors; unwelcome touching of a sexual nature; graphic or written statements of a sexual nature; distributing sexually explicit texts, e-mails, or pictures; making sexual jokes, rumors, or suggestive remarks; and physical violence, including rape and sexual assault.

Our schools do not discriminate based on sex and prohibit sex discrimination in all of our education programs and employment, as required by Title IX and state law.

Review the district’s Sexual Harassment Policy 3208 and Procedure 3208SPA & 3208SPB

What should my school do about discriminatory and sexual harassment?

When a school becomes aware of possible discriminatory or sexual harassment, it must investigate and stop the harassment. The school must address any effects the harassment had on the student at school, including eliminating the hostile environment, and make sure that the harassment does not happen again.

What can I do if I’m concerned about discrimination or harassment?

Talk to a Coordinator or submit a written complaint. You may contact the following school district staff members to report your concerns, ask questions, or learn more about how to resolve your concerns.

Concerns about discrimination:

Civil Rights Coordinator: Natasha Roberts, Director of Investigations & Compliance Phone: 206-252-0306 Email: oscr@seattleschools.org

Office of Student Civil Rights
Seattle Public Schools
MS 33-157
P.O. Box 34165 Seattle, WA 98124-1165

Concerns about sex discrimination, including sexual harassment:

Title IX Coordinator: Harvard Jones, Student Civil Rights Compliance Officer

Phone: 206-252-0367 Email: title.ix@seattleschools.org

Title IX Coordinator
Office of Student Civil Rights
Seattle Public Schools
MS 33-157
P.O. Box 34165
Seattle, WA 98124-1165

Concerns about disability discrimination:

Section 504 Coordinator: Shanon Lewis, 504/ADA Coordinator

Phone: 206-252-0306 Email: 504coordinator@seattleschools.org

504/ADA Coordinator
Seattle Public Schools
MS 31-681
P.O. Box 34165
Seattle, WA 98124-1165

Concerns about discrimination based on gender identity:

Gender-Inclusive Schools Coordinator: Lisa Love, Manager – Health Education

Phone: 206-252-0982 Email: llove@seattleschools.org

Gender-Inclusive Schools Coordinator
Seattle Public Schools
Mail Stop: 31-644
P.O. Box 34165
Seattle, WA 98124-1165

To submit a written complaint, describe the conduct or incident that may be discriminatory and send it by mail, fax, email, or hand delivery to the school principal, district superintendent, or civil rights coordinator. Submit the complaint as soon as possible for a prompt investigation, and within one year of the conduct or incident.

What happens after I file a discrimination complaint?

The Civil Rights Coordinator will give you a copy of the school district’s discrimination complaint procedure. The Civil Rights Coordinator must make sure a prompt and thorough investigation takes place. The investigation must be completed within 30 calendar days unless you agree to a different timeline. If your complaint involves exceptional circumstances that require a longer investigation, the Civil Rights Coordinator will notify you in writing with the anticipated date for their response.

When the investigation is complete, the school district superintendent or the staff member leading the investigation will send you a written response. This response will include:

  • A summary of the results of the investigation
  • A determination of whether the school district failed to comply with civil rights laws
  • Any corrective measures or remedies needed
  • Notice about how you can appeal the decision

What are the next steps if I disagree with the outcome?

If you do not agree with the outcome of your complaint, you may appeal the decision to the superintendent and then to the Office of Superintendent of Public Instruction (OSPI). More information about this process, including important timelines, is included in the district’s Nondiscrimination Procedure (3210SP) and Sexual Harassment Procedure (3207SP.A, 3208SP.B). For the 2026–27 school year, this complaint process will be updated as required by the new state law, ESHB 1296.

I already submitted an HIB complaint – what will my school do?

Harassment, intimidation, or bullying (HIB) can also be discrimination if it’s related to a protected class. If you give your school a written report of HIB that involves discrimination or sexual harassment, your school will notify the Civil Rights Coordinator. The school district will investigate the complaint using both the Nondiscrimination Procedure (3210SP) and the HIB Procedure (3207SP) to fully resolve your complaint.

Who else can help with HIB or Discrimination Concerns?

Office of Superintendent of Public Instruction (OSPI)

All reports must start locally at the school or district level. However, OSPI can assist students, families, communities, and school staff with questions about state law, the HIB complaint process, and the discrimination and sexual harassment complaint processes.

OSPI School Safety Center (For questions about harassment, intimidation, and bullying)

OSPI Equity and Civil Rights Office (For questions about discrimination and sexual harassment)

Washington State Governor’s Office of the Education Ombuds (OEO)

The Washington State Governor’s Office of the Education Ombuds works with families, communities, and schools to address problems together so every student can fully participate and thrive in Washington’s K-12 public schools. OEO provides informal conflict resolution tools, coaching, facilitation, and training about family, community engagement, and systems advocacy.

U.S. Department of Education, Office for Civil Rights (OCR)

The U.S. Department of Education, Office for Civil Rights (OCR) enforces federal nondiscrimination laws in public schools, including those that prohibit discrimination based on sex, race, color, national origin, disability, and age. OCR also has a discrimination complaint process.

Our School is Gender-Inclusive

In Washington, all students have the right to be treated consistent with their gender identity at school. Our school will:

  • Address students by their requested name and pronouns, with or without a legal name change
  • Change a student’s gender designation and have their gender accurately reflected in school records
  • Allow students to use restrooms and locker rooms that align with their gender identity
  • Allow students to participate in sports, physical education courses, field trips, and overnight trips in accordance with their gender identity
  • Keep health and education information confidential and private
  • Allow students to wear clothing that reflects their gender identity and apply dress codes without regard to a student’s gender or perceived gender
  • Protect students from teasing, bullying, or harassment based on their gender or gender identity

Review the district’s Gender-Inclusive Schools Policy 3211 and Procedure 3211SP . If you have questions or concerns, please contact the Gender-Inclusive Schools Coordinator:

Gender-Inclusive Schools Coordinator: Lisa Love, Manager – Health Education

Phone: 206-252-0982 Email: llove@seattleschools.org

Gender-Inclusive Schools Coordinator
Seattle Public Schools
Mail Stop: 31-644
P.O. Box 34165
Seattle, WA 98124-1165

For concerns about discrimination or discriminatory harassment based on gender identity or gender expression, please see the information above.

Student Internet Handbook & Family Resource Guide

View the  Student Internet Handbook & Family Resource Guide (draft).